What information do we collect about you?
We may collect information about you when you use our website, social media, write to us, talk to us, or visit us. This information might include, but is not limited to, contact details and your name. In some cases, we may also collect some payment related information if you, amongst other things, rent our hall or donate money to St Devenick’s.
How we use your information
Any personally identifying information we collect will only be used in line with St Devenick’s purpose as a church and your interests. There’s a pastoral side to this and an administrative one. If you’re interested, check out the collapsible list below for a more detailed, but non-exhaustive, breakdown of what we might use your information for.
Learn more about how we use personal data
• to provide pastoral care to you;
• to administer Communicants’ Roll and the Adherents’ Roll;
• to administer membership records;
• to fundraise and promote the interests of the charity;
• to manage our employees and volunteers;
• to maintain our own accounts and records (including the processing of Gift Aid applications);
• to inform you of news, events, activities and services running at St Devenick’s and in the broader Scottish Episcopal Church.
• to share your contact details with the diocesan office if you are appointed to a role within the congregation or diocese for the purposes of church administration;
• to share your contact details with the General Synod Office if you are appointed to a role within the congregation or diocese for the purposes of church administration; and
• to enable us to provide a voluntary service for the benefit of the public.
We are required by law to rely on one or more lawful grounds to process your personal information. Much of our processing is done on the basis of legitimate interest. However, we may also rely on other bases including consent, legal obligations, performance of contracts, and vital interests.
When determining legitimate interest, we will conduct a balancing test to ensure that 1) the interest is legitimate; 2) that processing of data is necessary to the identified interest; and that 3) the pursuit of the interest will not negatively impact you.
How long is your information kept for?
We keep your information for no longer than is necessary for the purposes it was collected for. The length of time we retain your personal information for is determined by practical and legal considerations. We are legally required to hold some types of information to fulfil our statutory and regulatory obligations (e.g. health/safety and tax/accounting purposes). For example, things like church registers of baptisms, marriages, and funerals will be kept indefinitely.
You have a number of rights over your personal data that, subject to a few exceptions, you can exercise:
- the right to request a copy of the personal data we hold about you;
- the right to request that your personal data be erased;
- the right to request that St Devenick’s correct any personal data held if it is incorrect; and
- the right to object to the processing of your personal data.
Get in touch with as outlined in “Contact details” to exercise these rights.
16 or under
If you are 16 or under, please get your parent/guardian’s permission before you provide us with any personal data.
Please don’t hesitate to get in touch with any queries, requests, or complaints. You can get us on 01224 863 574 or at firstname.lastname@example.org. You can also find the Information Commissioner’s Office contact information at https://ico.org.uk/global/contact-us/.